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Modern cloud storage allows users to share large amounts of data anywhere in the world with just a few clicks. However, keeping these shared links active indefinitely creates security risks, making regular audits necessary to protect sensitive files.
Microsoft OneDrive
Users can access the Microsoft OneDrive web portal and select the Shared link in the left navigation pane, followed by choosing “By you” to view all shared content. Clicking the three dots next to any file or folder and selecting “Manage access” allows users to remove specific individuals or delete links entirely using the trash can icon. Additionally, users can set expiration dates for shared files by clicking the cog icon when initially creating a share link.
Apple iCloud
Apple iCloud Drive users can navigate to the web interface and click “Shared” on the left menu to view currently shared files and folders. By clicking the three dots next to an item and choosing “Manage Shared File,” users can block specific contacts, adjust editing permissions to view-only, or stop sharing completely. iCloud does not offer an automatic link expiration feature, requiring manual cleanup.
Dropbox
Dropbox features built-in reminders to prompt users to review shared folders and files through its apps. Via the web interface, users can click “Shared” on the left menu to view a breakdown by files or folders, then select the three dots and “Share” to remove individual contacts or click the cog icon to find the “Unshare” button. Dropbox also includes a link expiry feature in its share settings to automate future cleanups.
Google Drive
Google Drive requires users to use the People filter on its web portal to view files and folders shared with specific contacts or choose “Anyone with the link” from the drop-down menu. To adjust settings, users click the three dots, select “Share,” and use the cog icon to remove contacts and turn off the visible link. Google Drive lacks an automated link expiry feature, meaning all shared links must be deactivated manually.
